GRADUATE & LIFE SCIENCES EDUCATION

GRADSIS Users and Roles

WHO ARE THE USERS AND WHAT ARE THEIR ROLES

Graduate Students : Doctoral-stream (MSc/MASc/PhD) students registered in the Faculty of Medicine

  • Students will be sent one invitation email from their graduate department which contains their PIN and Password to logon GradSIS. 
  • Depending on the Graduate Unit, students may either complete their Student/Supervisor Agreement Form on GradSIS, or submit a completed hardcopy form to their department.  Please check with your Department on the option. 
  • Please note, students may work together with their supervisor to complete an Agreement Form online. 
  • Completing the Agreement Form entails reading all the student/supervisor policies, entering all funding information for the current academic year, and consenting to the form agreement.

Supervisors: Faculty with a graduate appointment in the Faculty of Medicine, School of Graduate Studies

  • Faculty are sent one invitation email from their graduate department which contains their PIN and Password to logon GradSIS and notification emails when their students submit their Agreement Form online. 
  • Please note, students may work together with their supervisor to complete an Agreement Form online. 
  • Completing the Agreement Form entails reading all the student/supervisor policies, confirming, editing or entering all funding information for the current academic year, and consenting to the form agreement.

Co-Supervisor: Faculty with cross-appointment in the Faculty of Medicine

  • Reviews and agrees to the co-supervision policies.
  • Agrees to funding responsibilities, if applicable.

Graduate Units: Faculty of Medicine Graduate Units

  • Able to access information on all agreements in their unit. 
  • Responsibility to maintain and track the agreements in the system. 
  • Sends the invitation emails to new users and notification emails to both students and supervisors to review forms. 
  • Makes the final approval on Agreement Forms. 
  • May offer paper or online Agreement Form options to their students.
  • Main contact for GradSIS inquiries regarding the agreement details for both students and supervisors.
  • Maintains own departments Faculty information on GradSIS.

Graduate & Life Sciences: Office of the Vice Dean, GLSE

  • Administrative support for Graduate Units.
  • Maintains fund names and annual updates.
  • Responsible for annual funding reports.